HOW WE OBTAIN YOUR PERSONAL DATA
As a law firm, we regularly receive personal data as part of our professional activities. We may collect your personal data:
□ As part of our firm intake procedures;
□ When you or your organization seeks legal advice or employment from our firm;
□ When you or your organization offers or provides us with services as our vendor;
□ When you browse or interact with our website(s) or use any of our online services;
□ When you email us or provide such data to our firm in other circumstances, such as when you request details about or
attend a firm event, or when you engage with our attorneys.
Ordinarily, you will have personally provided any such data to our firm. In some cases, we may collect data about you from a third-party source, such as an attendee list for a conference or event in which our firm participated.
THE PERSONAL DATA WE COLLECT AND PROCESS
The personal information that our firm collects and processes may include:
□ Basic information, such as your name, your business name, your employer, your title or position and your relationship to
□ Contact information, such as your physical address, email address, and phone number(s);
□ In a client capacity, financial information may be collected, such as bank account details;
□ Technical information (including your IP address), such as information from your visits to our website or applications or in
relation to materials and communications we send to you electronically;
□ Information you provide to us for the purposes of attending meetings and events, including access and dietary
□ Identification and background information provided by you or collected by us as part of our business acceptance
□ Personal information provided to us by or on behalf of our clients, partners, and employees or generated by us in the
course of providing services or employment, which may include special categories of data;
□ Details of your visits to our offices, meetings, or lunch with attorneys or staff; and
□ Any other information relating to you which you may provide to us.
HOW WE USE YOUR PERSONAL DATA
Whether we receive your personal data directly from you or from a third-party source, we will only use your personal data in connection with our ordinary professional activities (including the fulfillment of our legal or regulatory obligations). These “permitted uses” may include:
□ Providing legal advice or other services to our clients;
□ Managing our business relationship with you or your organization, whether in connection with the provision or
procurement of goods and services or as your employer or former employer, including processing payments, accounting,
auditing, billing, collection, and related support services;
□ Managing and securing the access to our offices, systems and online platforms;
□ Complying with court orders and other legal or regulatory requirements;
□ Processing that is necessary for purposes of the legitimate interest of the firm or third- parties provided that such interests
are not overridden by your interests or your fundamental rights and freedoms; and
□ For any purpose related to the foregoing or for any purpose for which you provided the personal data to Rayboun
If you have given us your express consent, we may process your personal data for additional purposes. You may withdraw your consent at any time. Additional purposes for which we may process your personal data may include:
□ Communicating with you with respect to legal developments, announcements, events, and Rayboun Mulligan, PLLC
products and services which may be of interest to you;
□ Distributing surveys or marketing materials;
□ Gathering information regarding your preferences to improve the quality of our communication and interaction with you,
such as through website analytics or the tracking of our client publications; and
□ Any other purpose for which you have given consent.
HOW WE SHARE YOUR PERSONAL DATA
Rayboun Mulligan, PLLC is a Florida-based law firm conducting business primarily in Florida, with some business being conducted in North Carolina. A list of our offices, together with relevant contact information, may be found on our website. Regardless of how we obtain your personal data, it may be shared among all the offices within Rayboun Mulligan, PLLC. We may also need to transfer personal data to third parties, including but not limited to sub-contractors, other counsel and accountants and third parties involved in your matters.
Where we share or transfer your personal data, we will do this in accordance with applicable data protection laws and will take appropriate safeguards to ensure its integrity and protection.
KEEPING YOUR PERSONAL DATA SECURE
We will take appropriate technical and organizational measures against unauthorized or unlawful processing of your personal data and against accidental loss or destruction of, or damage to, your personal data in accordance with our internal security procedures covering its storage, access and destruction. Personal data may be stored on our own technology systems or those of our vendors or in paper files.
RETAINING YOUR PERSONAL DATA
We will delete your personal data when it is no longer reasonably required for the Permitted Uses or you withdraw your consent (where applicable), provided that we are not legally required or otherwise permitted to continue to hold such data. We may retain your personal data for an additional period to the extent deletion would require us to overwrite our automated disaster recovery backup systems or to the extent we deem it necessary to assert or defend legal claims during any relevant retention period.
Your rights regarding your personal data
In addition to your rights under applicable data protection legislation and where we are permitted or required by applicable law and regulation and by our professional obligations, we will provide you, upon request, with a copy of your personal data and we will correct any errors identified by you. Except as set forth above, we will not use your data for any automated decision making or any profiling and you have the right to restrict our processing of your personal data as well as the right to lodge a complaint with supervisory authorities regarding the processing of your personal data. We will refrain from sending you marketing materials without your express consent and will also comply with your request to stop sending any such further communications. All such requests, or any questions or comments regarding this policy or our handling of your personal data, should be addressed to .
This Privacy Notice was updated in January 2019. We reserve the right to amend this Privacy Notice from time to time to reflect changing legal requirements or our processing practices. Any such changes will be posted on this website and will be effective upon posting.